MGSD constitution

CONSTITUTION
MEDITERRANEAN GROUP FOR THE STUDY OF DIABETES

(12th july 1985)

Article 1
An International Association is set up for medical and non-medical members from Mediterranean countries who are concerned with the social problems of diabetes mellitus. The name of the Association shall be MEDITERRANEAN GROUP FOR THE STUDY OF DIABETES
The Association shall be based at the place of residence of the current President of the Association.

Article 2
The Association is non-political and shall be conducted without profit. The aims of the Association are:
1. to promote, through Congresses held every two years and by other suitable means, information and studies in the field of assistance to diabetic patients, with particular regard to self-management, prevention of complications, and social and legislative problems.
2. To co-ordinate and standardize research in the epidemiology of diabetes in mediterranean countries.
3. To promote studies regarding patient education, upgrading these according to the needs of each country.

Article 3
The official languages of the Association shall be English and French.

Article 4
There shall be 3 categories of members, namely:
1. Full members
2. Honorary members
3. Supporting members.
The members undertake to accept the regulations of the present Constitution.

Article 5
All those having specific interest in the problems of diabetes, as described in the aims of the Association in § 2 above, shall be eligible for Full membership.

Application for membership shall be addressed to the President of the Association, countersigned by two Full members and accompanied by a brief curriculum vitae on special forms provided by the Secretariat.

The application for membership shall be approved by the Executive Board by the favourable vote of a least two-thirds of the Board members.

Full members shall be entitled to attend ordinary and extraordinary meetings of the Association with the individual right to vote, and to give their opinion in the case of “referenda” relevant to the Association.

Members will exercise their right to an individual vote, provided their annual Membership fee has been paid.

Full members shall be considered lapsed if their fee has not been paid for a period longer than 2 years, after official reminder has been sent.

Article 6
Honorary-membership shall be conferred by the General Assembly of the Association upon unanimous proposal of the Executive Board.

Honorary members shall have the same rights as Ordinary members and shall not be required to pay the annual membership fee.

Article 7
Supporting membership shall be conferred by the Executive Board to persons, bodies or institutions that, although not having specific interest in the problems described in the aims of the Association, shall take an active part in the activities of the Association by means of financial support or by means of other initiatives. Supporting members shall not be eligible to vote and shall not pay the annual membership fee, but shall undertake to actively participate in the initiatives of the Association whenever deemed necessary by the Executive Board.

Article 8
The Association shall be financed by:
1. the annual membership fees of the Full members
2. such other donation or contributions as may be received.

Article 9
The official organs of the Association shall be:
1. The General Assembly of the Association
2. The Executive Board
3. The President
4. The Board of Auditors of Accounts.

Article 10
The General Assembly of the Association shall be called by the President or the most senior of the Vice-presidents or by at least 30 members, full or honorary. The General Assembly shall be chaired by the President of the Association or, in his absence, by the most senior of the Vice-Presidents.
Decisions shall be adopted by the General Assembly, in the first instance, by majority of votes cast in the attendance of at least half of the membership or, in the second instance, by majority of votes cast irrespective of the number of members in attendance. Votes can be cast by show of hands provided that all presents are entitled to vote.
Should the occasion demand it, a full or honorary member can ask for a secret ballot, subject to approval by the General Assembly.
Any changes in the articles of this Constitution can be proposed in writing by at least 30 members, either full or honorary. The proposed changes shall be considered by the Executive Board and, if approved, submitted to the membership by postal referendum. Final approval shall require two-thirds of the full and honorary members.
In any other special situation, decision can be reached by “referendum” and/or assembly consultations.
The powers of the Association shall be vested in the General Assembly composed of Ordinary and Honorary members. The General Assembly shall ordinarily be called by the Secretary every two years to coincide with the Association’s Congress and the preliminary programme of the Congress shall be used by the Secretary for the purpose.
The President in his reasoned judgment, may call extraordinary General Assemblies.
Those members wishing to place items for discussion on the agenda of General Assembly shall apply to do so with the Secretary at least three months beforehand.
An Extraordinary General Assembly shall be called by registered letter sent to all members at least 30 days before the Assembly itself. In case of absolute urgency the President shall call such Assemblies following consultation with the Vice-Presidents, and if possible with the Executive Board.

Article 11
The Association shall be governed and administered by the Executive Board. The Executive Board shall be composed of 13 members elected from among the Full Members, and by the previous President.
The Executive Board shall include no more than 2 members from any one country, and shall include a minimum of 2 and a maximum of 5 non-medical persons. Those wishing to be elected to the Executive Board shall submit their candidature to the President at least one month before the General Assembly.
The outgoing Executive Board shall have right to propose candidates. Voting shall be held by secret ballot.
Those candidates receiving the majority of votes shall be elected to the Executive Board, provided the aforementioned conditions are fulfilled.
In the case of parity of votes the decision will be taken by draft.
Members of the Executive Board shall be elected for a term of two years, and may be re-elected for a second term of two years after which they cannot be nominated for the following two years.
In the event that any individual member of the Executive Board shall not continue his or her membership for the entire term of two years, he or she shall be replaced by the member receiving the highest number of votes among those not elected to the Executive Board at the previous election, who shall acquire the seniority of the member so replaced.
The members of the Executive Board shall elect among themselves the President, two Vice-Presidents and a Treasurer.
The Executive Board shall have the following duties:
1. To direct the activity of the Association
2. To approve the annual budget, and to present the final annual accounts for approval by the General Assembly
3. To decide the location of the Association’s Congress, to name the President of the Local Organizing Committee, and to select the Congress themes and lectures.
4. To decide upon the acceptance of applications for membership
5. To decide upon the cessation of membership
6. To propose to the General Assembly the nomination of the Honorary President and of Honorary Members
7. To call ordinary and extraordinary General Assemblies
8. To determine the annual Full membership fee
9. To propose to the General Assembly any changes in the Association’s Constitution
10. To name Study Groups on various subjects
11. To decide upon the publication of a periodical report on the activities of the MGSD.
12. To promote the relations with other existing International Diabetes Associations.

Article 12
The President shall be elected by the Executive Board for a term of two years, and may be re-elected for a second term of two years after which they cannot be nominated for the following two years.
In the case of parity of votes on any matter arising in the Executive Board, the President in charge shall have right of decision.
Independently of the Executive Board, the President shall appoint the Secretary of the Association, who shall attend the Meetings of the Executive Board but who shall not be eligible to vote.
The appointment to Honorary Presidency shall be considered for those members who have held the Presidency or a Vice-Presidency of the Association, and shall be conferred by the General Assembly upon unanimous proposal of the Executive Board.

Article 13
The Board of Auditors of Accounts shall be composed of three members elected by the General Assembly from among the Full members. Their term of election shall be two years and may be renewed for another two years.

Article 14
The financial year of the Association shall be one calendar year ending on 31st December of each year; a report is to be communicated to all members.The Treasurer, after consultation with the Auditors of Accounts, shall present the accounts for approval by the General Assembly on the occasion of the Association’s Congress held every two years.

Article 15
Upon constitution of the Association, a Provisional Executive Board and a Board of Auditors of accounts shall be named.
The Provisional Executive Board, which shall exist until the first General Meeting shall:
1. Name, for each Mediterranean country, a co-ordinator whose task shall be to make known the aims of the Association and recruit members.
2. Organize the first bi-annual Congress of the Association.
3. Promote, in the participating countries, such meetings as they may have the same aims as those described in § 2 of this Constitution, and in particular, encourage the setting up of Associations among diabetics.
4. Collect funds on behalf of the Association.

Article 16
The Association shall remain constituted for an indeterminate period.
Should the General Assembly decide to dissolve the Association, it shall name one or more liquidators chosen among the Full members, specifying their powers and their duties.

Article 17
For matters which may arise and are not covered in this Constitution, the Executive Board shall have power of decision, subject to the approval of the forthcoming General Assembly.